Assistant Company Secretary

BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry 
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!

SENIORITY LEVEL: Management Level

FUNCTION: Legal & External Affairs

SALARY RANGE: Basic salary + excellent benefits + market leading bonus

LOCATION: Damansara City, KL

ROLE POSITIONING AND OBJECTIVES

• Provision of company secretarial services and support to British American Tobacco (Malaysia) Berhad (“BATM”) and its subsidiaries (“BATM Group”).
• Assist the Senior Legal Counsel and Company Secretary in promoting governance of the BATM Group and ensure compliance with company secretarial matters.
• Assist on collaborating closely with the Directors and internal partners of the Group.

Reports to: Senior Legal Counsel & Company Secretary

Reporting Level: Lead Self

Geographic Scope: Direct Reporting Business Units

WHAT YOU WILL BE ACCOUNTABLE FOR

• Assists the Senior Legal Counsel and Company Secretary in all company secretarial matters related to BATM Group, including preparing for Board and Board committee meetings, minutes, company resolutions and circulars, making the relevant announcements to Bursa Malaysia Securities Berhad (“Bursa Securities”),  filing of documents with the Companies Commission of Malaysia (“CCM”), accurate maintenance of all statutory registers, records and minutes book, ensuring conformance to the Main Market Listing Requirements (“MMLR”) of Bursa Securities, the Companies Act 2026, Capital Market and Services Act 2007, internal policies and the Constitution of the respective companies.
• Collaborate with BATM’s share registrar in the administration of share registration functions, payment of interim/final dividends, remittances of unclaimed dividends to Bank Negara and attending to all enquiries from shareholders on relevant matters.
• Assists in the preparation of BATM’s annual report by preparing the timetable. To ensure BATM’s annual report in compliance with MMLR, adoption of Malaysian Code of Corporate Governance and MSWG Scorecard for the project and co-ordinates with the annual report team and the share registrar in order to achieve timely production and final release of annual report to the shareholders.
• Contributing in the preparation of the annual shareholders meetings and any other extraordinary shareholders meetings that may be convened.
• Liaises with Bursa Securities, CCM and other regulatory bodies on company secretarial matters if the requirement emerges.
• Keeps abreast with changes to the MMLR of Bursa Securities and the Companies Act 2016 on company secretarial matters to ensure that BATM Group compliance with changes.
• Plan and prepare company secretarial yearly budget, governance project and cycle plan.
• Liaises with the auditors, lawyers, external advisers and other relevant governmental/statutory authority as and when vital, on company secretarial matters.
• Performs, leads or assists in all other work related to the above though not specifically outlined as may from time to time be advised by the Senior Legal Counsel and Company

CAN THIS BE YOUR FUTURE ROLE?

• Ability to build a strong working relationship and common respect to the collaborator.
• Enjoy working in a fast-paced multinational environment.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• ICSA or other professional qualification or recognised degree with at least 5 years’ experience in company secretarial matters and possesses a recognised company secretarial license.
• Proficient in English and Bahasa Malaysia.
• Computer-literate.
• Possess strong writing, interpersonal and communication skills.
• Adaptable to handle matters on an independent basis and to work under pressure.
• Team player and able to work with stakeholders at all levels.
• Proactive, organised, resourceful and cost conscious.

What we offer you?
•    We offer a market leading annual performance bonus (subject to eligibility)
•    Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
•    Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
•    You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
•    We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

At BAT, we champion collaboration, inclusion, and partnership as the bedrock of our values. We wish to foster an environment where every individual can thrive, irrespective of factors such as gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, as well as diverse perspectives and thinking styles. We recognise that our strength lies in embracing talent from all walks of life, empowering us to develop our culture of inclusivity and better achieve our business objectives.

We view career breaks not as obstacles but as opportunities and encourage everyone, without hesitation, to apply. Through our Global Returners program, we provide support to professionals seeking to re-enter the workforce after an extended absence, be it for family care, parental leave, national service, sabbatical, or starting their own venture.
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

We take pride in being a Disability Confident Employer. If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best, please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for. We are wholeheartedly committed to optimising your prospects of success by making suitable arrangements so that you may showcase your full potential.