BAT is evolving at pace - truly like no other organisation.
To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day.
Come be a part of this journey as we are looking for an awesome Executive Assistant!
Seniority Level: Non-management
Function: Finance
Location: Islamabad, Pakistan
REPORTING TO THE HEAD OF FINANCE THE KEY ACCOUNTABILITIES INCLUDE:
- Management and handling of Head of Function’s (HoF) calendar, medical claims, Travel & Entertainment (T&E) claims and any other day to day tasks assigned by the HoF.
- Supporting the Finance Controller with expense claims.
- Support the travel arrangements for the whole function. Booking hotels, flights coordination, support in visa acquisition process.
- Arrange departmental events, meetings and manage their end-to-end execution.
- Communicate any cross-functional meeting arrangements with the relevant functions and plan for all the set up that is required.
- Handling of the Travel & Entertainment (T&E) portal related matters such as troubleshooting for different issues raised by the users, assist them in timely resolution of their issues, assist in monitoring ageing claims in the system, spot checking for correct submission and filing of the claims, conducting training sessions to make people aware of the T&E policies and possible breaches, circulating communications on regular basis for educational purposes.
- Handling the portfolio for corporate credit cards, responding to all queries and issues related to corporate cards by serving as first point of contact. Creating awareness about the correct usage of corporate credit cards by circulating regular communications company wide, ensuring the policy breaches are avoided.
- Communicating HR department for salary deductions against unclaimed cash advances and unsubmitted corporate credit card transactions by reviewing the reports in a periodic manner.
- The candidate should have at least 1-2 years of experience in a similar role to demonstrate competence.
- Strong verbal and written communication skills are essential for effective interaction with various stakeholders.
- The ability to efficiently manage schedules, prioritize tasks, and meet deadlines is crucial.
- Proficiency in office software, calendar management tools, and relevant software is important.
- Demonstrated respect for confidentiality and discretion in handling sensitive information.
- Strong analytical skills to identify and resolve complex challenges.
- Flexibility to adapt to changing priorities and dynamic work environments.
- Collaborative skills to work seamlessly with executives, colleagues, and external contacts.
BENEFICIAL
- Delivering in ambiguous & dynamic situations as a part of a global multi-functional team by building partnerships & working diplomatically
- Drives innovation & knowledge sharing
WE ARE BAT
At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.
- Global Top Employer with 53,000 BAT people across more than 180 markets
- Brands sold in over 200 markets, made in 44 factories in 42 countries
- Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
- Diversity leader in the Financial Times and International Women’s Day Best Practice winner
- Seal Award winner – one of 50 most sustainable companies
BELONGING, ACHIEVING, TOGETHER
Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!